Data protection is our special interest. This privacy notice explains which personal data we collect, why we collect them, how we use them, with whom we share your personal data, how we keep it safe and which rights do you have. When we use your data, we use them according to this Privacy notice. This Privacy notice is related to our website visitors and job applicants. The term “We” or “Our” in this Privacy Notice refers to the network of Martian & Machine firms which consists of the following legal entities:
You can get more details about Martian & Machine legal entities on this link.
If you have any questions regarding your Personal Data, please feel free to contact us via e-mail: email@example.com or by post to our official address Karl-Liebknecht-Str. 29A, 10178 Berlin, Germany.
Personal data means any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Depending on the purpose, we collect the following type of Personal data:
We collect your Personal data:
No, you are not obligated to provide us with your Personal data. However, where your Personal Data is required for us to manage recruitment process or to provide you with the information you have requested, we may not be able to offer you services or enter into a contract with you.
Our website is not intended for minors. We advise parents/guardians to inform their children about the safety and use of personal data on the Internet.
We use your Personal Data for various purposes, which include:
We use your data to provide you with the information about our services in the area in which you have expressed your interest through the contact web-form. It is our legitimate interest as a business to use your data for this purpose.
It is our legitimate interest as a business to use your data for this purpose.
It is our legitimate interest as a business to use your data for this purpose
It is our legitimate interest as a business to use your data for this purpose
Sometimes we will use your personal data because it's necessary for us to comply with a legal obligation.
It is our legitimate interest to decide whether to appoint you the role and to manage a recruitment process. Also, sometimes we need to process your data to take steps at your request prior to entering into a contract with you.
If your application was unsuccessful, we would like to keep your Personal Data in order to communicate with you about future job opportunities. The legal base is your consent.
We don’t sell or rent your Data.
In order to achieve the purposes, set out in this Policy, we share Personal data with third party which may include:
We will always take care that your Personal data is protected.
We keep your Personal Data only as is necessary for the purpose it was collected. The retention period depends on the following criteria:
We take all necessary organizational and technical measures in order to protect your personal data. We store your Personal data inside the European Economic Area (EEA), except in the case when your personal data is stored on the servers in the country outside the EEA. For communicating with website visitors, we use a server which is in Germany. Please note that other countries may have different privacy regulations and standards than the EU. However, we will take care that your personal data is subject to the same safeguard measures as inside the EEA.
Our website contains a link to social media (Facebook, Instagram, Dribbble, Github etc.). Please note that Facebook and Instagram have their own privacy rules, so we advise you to read Facebook or Instagram Privacy rules. We are not responsible for the privacy rules of the Facebook or the Instagram even if you access them through our link.
This recruitment website is operated by Personio GmbH, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio's role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio GmbH processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller under data protection law is:
Access logs ("server logs")
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is section 15 subsection 1 of the German Telemedia Act (TMG), as well as article 6 (1) f of the GDPR. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is section 15 subsection 1 of the German Telemedia Act (TMG), as well as article 6 (1) f) of the GDPR. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.
Rights of data subjects
If Personio GmbH as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio GmbH's Data Protection Officer (see item B).
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
If you have any questions about your rights or you want to exercise them, you can contact us via email firstname.lastname@example.org. We might ask for your additional information to verify your identity. In most cases, we will respond to your request within 30 days as of receipt of your request. We may extend the time to respond by further two months if the request is complex or we have received several requests from you. In such case, we will inform you about the reasons for delay.
We have the right to make changes to this Policy. Any changes we make will be published on this website.
This Policy was last updated in May 2021.